Commerical Operations Administrator (Westlake Village, CA)

Job Description:

JOB SUMMARY:  This role performs operations support primarily for the sales team with a focus on organizing administrative and logistical aspects of specific tasks.

ESSENTIAL DUTIES:

• Ensure timely delivery of commission statements to the sales team
• Assist as necessary with DSO tagging and audit processes to ensure sales transactions comply with company policies, ensuring that deliverable statements and invoices are dispatched to DSO accounts while resolving any discrepancies.
• Manage DSO NAM contracts, ensuring compliance tracking, timely renewals and necessary updates to sustain operational efficiency.
• Implement and manage DSO rebate processes, ensuring accurate calculations and timely distributions to customers and sales representatives.
• Maintain and update sales price lists for products, ensuring alignment with current pricing strategies and market conditions.
• Oversee the consignment management for all consignment accounts, optimizing inventory and sales strategies.
• Support the management of Private Group Practice (PGP) contracts while conducting regular audits to ensure compliance and identify areas for process improvement.
• Collaborate with the sales leadership team to implement price adjustments, ensuring clear communication and smooth transitions for customers.
• Provide backup support for order intake processes, ensuring efficiency and consistency in order management. Manage relationships, mapping issues and updates with 3rd party procurement systems (Dentira, Coupa, etc).
• Assist with other tasks as assigned by manager.

Job Requirements:

MINIMUM REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) required; Bachelor’s degree in business administration, sales or related field preferred.  Minimum 4 years related administrative experience. Minimum 3 years’ experience using major Enterprise Resource Planning (ERP) software like SAP and Purchasing software such iBuy.

LANGUAGE SKILLS:  Ability to write business correspondence in English. Ability to effectively present information and respond to questions from auditors, management, and vendors. Communicate in English clearly with staff, vendors and other members in the company while maintaining a high level of professionalism. 

OTHER SKILLS and ABILITIES:

• Strong organizational, analytical and problem-solving skills.
• Excellent communication and interpersonal skills
• Strong computer skills-preferably MS: Word, Excel and Outlook.
• Knowledge of ERP system; direct Ariba, iBuy and SAP is a strong advantage.

Target Market Salary Range:

Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The disclosed reasonable estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.  At Envista, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. The total compensation package for this position may also include an annual performance bonus, medical/dental/vision benefits, 401K match, and/or other applicable compensation plans.

$24.40 – $32.90 per hour

Operating Company:

Implant Direct

Envista and all Envista Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available at: http://www.dol.gov/ofccp/regs/ compliance/posters/pdf/eeopost.pdf.

Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate.  Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes.  An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening.  Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.